10 minutes per patient. 20 patients a day. 200 minutes. That's your vet's evening.
SOAP notes — Subjective, Objective, Assessment, Plan — are the backbone of veterinary clinical records. RCVS standards require clear and accurate clinical records made contemporaneously, including examination details, treatments, medications with doses and routes, diagnostic results, advice given, and follow-up plans. With vets seeing 18-25 patients a day and spending 5-10 minutes writing each SOAP note, clinical documentation consumes 90-250 minutes daily — often completed after hours in unpaid 'pyjama time.' Every AI scribe on the market is American: US drug names, US pricing in dollars, no integration with UK practice management systems. Your clinical note writer is built for UK veterinary practice — British drug names, RCVS record-keeping standards, and direct integration with the PMS systems UK independents actually use.
What Your Agent Actually Does
Your agent produces RCVS-compliant SOAP notes in UK veterinary terminology, integrated with your practice management system — not another American app that requires copy-paste.
Voice-to-SOAP in 90 seconds
Your vet dictates the consultation — history from the owner, examination findings, assessment, treatment plan. Your agent structures it into a SOAP note with proper medical terminology, drug names in UK format (not American brand names), and RCVS-compliant detail. Review, approve, done.
UK drug names and formulary awareness
Metacam not Previcox. Synulox not Clavamox. Vetergesic not Simbadol. Your agent uses UK-authorised veterinary medicine names, understands the VMD cascade, and records doses, routes, and frequencies in the format UK vets expect — not American brand equivalents that need translating.
Species-aware templates
Canine, feline, equine, exotic — different species have different normal parameters, different common differentials, and different examination structures. Your agent adapts its note structure by species, including species-specific vital sign ranges and relevant husbandry questions for exotics.
Integrates with your PMS
Notes go directly into Teleos, RoboVet, Merlin, or VetIT — not into a separate app that requires you to copy-paste into your patient record. One workflow, not two. This is the single biggest gap in every US-based competitor.
RCVS record-keeping compliant
RCVS Chapter 13 requires clinical records to include examination details, treatments, medications, diagnostic results, advice given, and follow-up plans. Your agent ensures every note contains these elements, with audit trails for amendments — building the defensible clinical record that protects you if a complaint is raised.
The real numbers.
| US AI scribe subscription (VetRec, ScribbleVet, etc.) | £1,200–£1,800/year per vet |
| Time lost to copy-paste between scribe app and PMS | £800–£1,500/year per vet |
| American drug name corrections | Ongoing frustration (hard to cost) |
| Realistic annual cost per vet | £1,500–£3,000 |
| Agent build (one-off, configured to your PMS and clinical preferences) | £3,000–£5,000 |
| Monthly running costs per vet (hosting + AI usage) | £50–£100/month |
| PMS integration maintenance | Included in first year |
| Realistic first-year total (per vet) | £3,600–£6,200 |
Clinical documentation is the single biggest time sink for UK vets and the primary driver of unpaid overtime. The AI scribe market exists, but it's built for American veterinary practice — US drug names, US terminology, no integration with the PMS systems used by UK independents.
Your clinical note writer solves the right problem in the right market. UK drug names. RCVS compliance. Direct PMS integration. No app switching, no copy-pasting, no translating American terms.
Good fit / not a fit.
This works brilliantly for:
- Practices where vets regularly write notes after hours ('pyjama time')
- Multi-vet practices wanting consistent clinical record quality
- Practices using Teleos, RoboVet, Merlin, or VetIT
- Vets who have tried US-based scribes and found the drug name and integration issues frustrating
This probably isn't for you if:
- You're using Provet Cloud (which has its own built-in AI Scribe)
- Your vets are satisfied with their current documentation workflow
- You need a scribe for equine field work with unreliable connectivity
Let's talk.
We'll start with your PMS, how many vets would use it, and what your biggest documentation frustrations are. Usually a 10-minute conversation.
hello@nimblecroft.com